Details 

 

PARTIAL PLANNING AND PREPARATION:

● Three to Five Complimentary Planning Consultation Sessions

● Dedicated Wedding Coordinator Available Via Phone & Email

● Concierge Services

● Confirming all of the pertinent details with your wedding team

● Planning the flow of your ceremony

● Assisting with the transition between events

● Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.

● Confirm All Vendor Contracts

● Assist with Marriage License Details

● Provide a Wedding Day Emergency Kit

● Create and Distribute Vendor Floor Plan

● Advice on Etiquette

● Checklist of all personal items needed for Wedding Day

● Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)

● Review Event Order or Banquet Event Order (BEO) from venue/caterer

● Assist with out of town guest accommodations & welcome gifts (if needed)

● Supervising the setup of your ceremony and reception locations (A Beautiful Day by is not responsible for damages from vendors or guests)

● Provide Vendor Recommendations


VENDOR SELECTION/COORDINATION

● Review vendor contracts, deposits & payments

● Be the point of contact for your wedding vendors

● Create Vendor List with contact information, setup and strike times to provide all parties with necessary information

● Final Vendor Meeting Scheduling (if needed)

● Distribute Wedding Day Timeline for Vendors

● Distribute Driving Directions & Maps

● Send Final Confirmations to Vendors

● Relay Final Head Count to Appropriate Parties

 

WEDDING REHEARSAL

● Coordinate the Rehearsal and ensure that all of the participants know their role on wedding day.

● Organize Wedding Party for line up and placement

● Distribute Timeline to Wedding Party


WEDDING DAY SERVICES

● Attend Final WalkThrough of Reception Location

● Welcome guests as they arrive, reserve special guest seating, prepare ceremony processional, etc.

● Supervise Vendor Setup of Décor & Rental Items at Ceremony & Reception Locations

● Setting up your ceremony, reception & cocktail decor

● Attend to the Requests of the Bride & Groom As They Arise

● Set Up Personal Items per instructions for Ceremony & Reception

● Final inspection on seating placements/count, table place cards, decor, etc.

● Distribute Boutonnieres & Bouquets to Wedding Party

● Setup of Personal Ceremony Items on Wedding Day (Programs, Unity Ceremony Items, etc.)

● Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, etc.)

● Cue Ushers & Wedding Party For the Grand Entrance

● Manage Timing and Execution of Reception Events (Entrance, First Dance, etc.)

● Assist with Packing Personal Items Following the Wedding

● Full Use of Wedding Day Emergency Kit

● Attend to guests needing special assistance

● Coordinate with musicians and DJ for sound selections (if needed).

● Coordinate with the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.

● Make sure that your guests are directed to the cocktail hour.

● Pack up any of your ceremony items and place them with your wedding gifts.

● Organizing your grand exit from the reception site

● Collecting and packing up all of your personal items

● Collection and organizing the return of rental items (does not include transportation)

 

 NOTE:Additional assistance may be required for larger weddings, specific properties, larger locations, transportation, etc. In this instance, an extra charge for staffing may apply. 


Christina Mathews - 336-705-3239
Christina@abeautifuldaybychristina.com