Serving the Triad, Charlotte, Asheville, Mountains and Surrounding Area

It's All in the Details 

 MONTH/DAY OF COORDINATION 


● Dedicated Wedding Coordinator Available Via Phone & Email

● Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.

● Checklist of all personal items needed for Wedding Day

● A Complimentry Binder of The Knot Ultimate Wedding Planner & Organizer with worksheets, Checklists, Etiquette, Calendars, and answers to to FAQ's. (a $20 value) 

 ● Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)


 ● Review Event Order or Banquet Event Order (BEO) from venue/caterer

● Vendor Referrals & Recommendations 

 VENDOR COORDINATION

 ● Create Vendor List ​with contact information, setup and strike times to provide all parties with necessary information

● Distribute Wedding Day Timeline to Vendors

● Vendor Meeting Session: Provide Vendor Recommendations & Confirm Vendor Contracts if needed.

 ● Creating Vendor Timeline & Floor Plan

WEDDING REHEARSAL

-Coordinate and Direct the Rehearsal and ensure that all of the participants know their role on the day of the wedding 

● Organize Wedding Party for line up and placement

 ● Distribute Day of Timeline to Wedding Party

WEDDING DAY SERVICES

 ● Attend Final Walk-through of Reception Location ­

 ● Welcome guests as they arrive; reserve special guest seating, prepare ceremony processional, etc.

● Attend to the Requests of the Bride & Groom As They Arise

● Set Up Personal Items per instructions for Ceremony & Reception. Please note: A Beautiful Day by Christina is not responsible for damage by wedding guests or vendors.

● Final inspection on seating placements/count, table place cards, decor, etc.

● Distribute Boutonnieres & Bouquets to Wedding Party

● Distribute Final Payments to Vendors on Wedding Day (If needed)

● Setup of Personal Ceremony Items on Wedding Day (Programs, Unity Ceremony Items, etc.)

● Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, Etc.)

● Cue Ushers & Wedding Party For the Grand Entrance

● Manage Timing and Execution of Reception Events (Entrance, First Dance, Etc.)

● Assist with Packing Personal Items Following the Wedding (does not include transportation)

● Access to Wedding Day Emergency Kit

● Attend to guests needing special assistance

● Coordinate with musicians and DJ for sound selections

● Coordinate with the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.

● Make sure that your guests are directed to the cocktail hour.

● Pack up any of your ceremony items and place them with your wedding gifts. *

We offer Two Levels of pricing based on the amount of services you need, number of venues involved, travel outside of service area, and guest count that exceeds 200. Once we have had a chance to chat, we are happy to provide you with an exact price for your special day. 

Level #1 - 8-10 Hours of Full Day-of Coordination services including rehearsal 

Level #2 - Up to Six Hours of Coordination services based on your specific needs. Does not include reception services as * above. 

 

NOTE: Additional assistance may be required for larger weddings, specific properties, larger locations, transportation, etc. In this instance, an extra charge for staffing may apply. 


Christina Mathews - 336-705-3239
Christina@abeautifuldaybychristina.com