Details 

 

MONTH/DAY OF COORDINATION 

● Dedicated Wedding Coordinator Available Via Phone & Email

● Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.

● Checklist of all personal items needed for Wedding Day

● Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)

 ● Review Event Order or Banquet Event Order (BEO) from venue/caterer

● Vendor Referrals & Recommendations 

 VENDOR COORDINATION

 ● Create Vendor List ​with contact information, setup and strike times to provide all parties with necessary information

● Distribute Wedding Day Timeline to Vendors

● Vendor Meeting Session: Provide Vendor Recommendations & Confirm Vendor Contracts if needed.

 ● Creating Vendor Timeline & Floor Plan

WEDDING REHEARSAL

-Coordinate and Direct the Rehearsal and ensure that all of the participants know their role on the day of the wedding 

● Organize Wedding Party for line up and placement

 ● Distribute Day of Timeline to Wedding Party

WEDDING DAY SERVICES

 ● Attend Final Walk-through of Reception Location ­

 ● Welcome guests as they arrive; reserve special guest seating, prepare ceremony processional, etc.

● Attend to the Requests of the Bride & Groom As They Arise

● Set Up Personal Items per instructions for Ceremony & Reception. Please note: A Beautiful Day by Christina is not responsible for damage by wedding guests or vendors.

● Final inspection on seating placements/count, table place cards, decor, etc.

● Distribute Boutonnieres & Bouquets to Wedding Party

● Distribute Final Payments to Vendors on Wedding Day (If needed)

● Setup of Personal Ceremony Items on Wedding Day (Programs, Unity Ceremony Items, etc.)

● Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, Etc.)

● Cue Ushers & Wedding Party For the Grand Entrance

● Manage Timing and Execution of Reception Events (Entrance, First Dance, Etc.)

● Assist with Packing Personal Items Following the Wedding (does not include transportation)

● Access to Wedding Day Emergency Kit

● Attend to guests needing special assistance

● Coordinate with musicians and DJ for sound selections

● Coordinate with the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.

● Make sure that your guests are directed to the cocktail hour.

● Pack up any of your ceremony items and place them with your wedding gifts.

 NOTE: Additional assistance may be required for larger weddings, specific properties, larger locations, transportation, etc. In this instance, an extra charge for staffing may apply. 


Christina Mathews - 336-705-3239
Christina@abeautifuldaybychristina.com