Details 

 

PLANNING AND PREPARATION

● Unlimited Complimentary Planning Consultation Sessions

●  Dedicated Wedding Coordinator Available Via Phone & Email

● In Depth Consultation one month before the wedding to go over final details

● Personalized Timeline and Tracking for the planning process

● Budget Analysis including due dates for your payments to the vendors and send out timely email alerts as your payments are due

● Concierge Services, we’ll assist with the out of town guest accommodations, rehearsal dinner, tracking your RSVP’s, and seating chart.

● Confirm all of the important details with your wedding team

● Plan the flow of your ceremony

● Assist with the transition between events

● Assist with Marriage License Details

● Access to Wedding Day Emergency Kit

● Create and Distribute Vendor Floor Plan

● Etiquette Advise

● Checklist of all personal items needed for Wedding Day

● Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)

Review Event Order or Banquet Event Order (BEO) from venue/caterer

Plan travel itinerary for out of town guests and place room blocks as neede

Menu Tasting & Details Meeting with Venue/Caterer

Supervise the setup of your ceremony and reception locations

Create a customized Pinterest Board with 25-50 wedding related pins

Provide Vendor Recommendations

 

VENDOR SELECTION/COORDINATION

  • Schedulie Vendor Meetings
  • Venue Selection & Walk Through
  • Menu Tasting & Details Meeting with Venue/Caterer
  • Assist with contract details and negotiation
  • Confirm All Vendor Contracts
  • Review vendor contracts, deposits & payments
  • Be the point of contact for your wedding vendors/distributing all payments
  • Request and Obtain copies of insurance certificates if needed
  • Create Vendor List with contact information, setup and strike times to provide all parties with necessary information
  • Final Vendor Meeting Scheduling (if needed)
  • Distribute Wedding Day Timeline for Vendors
  • Distribute Driving Directions & Maps
  • Send Final Confirmations to Vendors
  • Relay Final Head Count to Appropriate Parties
  • WEDDING REHEARSAL 
  • Coordinate and direct the Rehearsal 
  • Organize Wedding Party for line up and placement
  • Distribute Timeline to Wedding Party


WEDDING DAY SERVICES

● Attend Final Walk-through of Reception Location

● Welcome guests as they arrive, reserve special guest seating, prepare ceremony processional, etc.

● Supervise Vendor Setup of Decor & Rental Items at Ceremony & Reception Locations

● Setting up your ceremony, reception & cocktail decor

● Attend to the Requests of the Bride & Groom As They Arise

● Set Up Personal Items per instructions for Ceremony & Reception

● Final inspection on seating placements/count, table place cards, decor, etc.

● Distribute Boutonnieres & Bouquets to Wedding Party

● Distribute Final Payments to Vendors on Wedding Day (If needed)

● Setup of Personal Ceremony Items on Wedding Day (Programs, Sand Jar, Etc.)

● Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, Etc.)

● Cue Ushers & Wedding Party For the Grand Entrance

● Manage Timing & Execution of Reception Events (Entrance, First Dance, Etc.)

● Assist with Packing Personal Items Following the Wedding

● Full Use of Wedding Day Emergency Kit

● Attend to guests needing special assistance

● Coordinate with musicians and DJ for sound selections (if needed).

● Greet the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.

● Make sure that your guests are directed to the cocktail hour.

● Pack up any of your ceremony items and place them with your wedding gifts.

● Organizing your grand exit from the reception site

● Collecting and packing up all of your personal items

● Collection and organizing the return of rental items

 NOTE: Additional assistance may be required for larger weddings, specific properties, larger locations, transportation, etc. In this instance, an extra charge for staffing may apply. 


Christina Mathews - 336-705-3239
Christina@abeautifuldaybychristina.com