It's All in the Details
PARTIAL PLANNING AND PREPARATION:
● Three Complimentary Planning Consultation Sessions (Cake, Catering and Florals, etc.)
● Dedicated Wedding Coordinator Available Via Phone & Email
● A Complimentary Binder of The Knot Ultimate Wedding Planner & Organizer with Worksheets, Checklists, Etiquette, Calendars, and FAQ's. (a $20 value)
● Confirming all of the pertinent details with your wedding team
● Planning the flow of your ceremony
● Coordinate with the transition between Ceremony, Cocktail Hour and Reception
● Timeline Session: Creating your custom wedding day schedule and floor plan. Also includes a detailed schedule for rehearsal, ceremony & reception.
● Confirm All Vendor Contracts
● Advice with Marriage License Details
● Provide a Wedding Day Emergency Kit
● Create and Distribute Vendor Floor Plan
● Advice on Etiquette
● Checklist of all personal items needed for Wedding Day
● Review all items for ceremony/reception (guest book, toasting glasses, cake cutter, etc.)
● Review Event Order or Banquet Event Order (BEO) from venue/caterer
● Assist with out of town guest accommodations & welcome gifts (if needed)
● Supervising the setup of your ceremony and reception locations (A Beautiful Day by is not responsible for damages from vendors or guests)
● Provide Vendor Recommendations
VENDOR SELECTION/COORDINATION
● Review vendor contracts, deposits & payments
● Be the point of contact for your wedding vendors
● Create Vendor List with contact information, setup and strike times to provide all parties with necessary information
● Final Vendor Meeting Scheduling (if needed)
● Distribute Wedding Day Timeline for Vendors
● Distribute Driving Directions & Maps
● Send Final Confirmations to Vendors
● Relay Final Head Count to Appropriate Parties
WEDDING REHEARSAL
● Coordinate the Rehearsal and ensure that all of the participants know their role on wedding day.
● Organize Wedding Party for line up and placement
● Distribute Timeline to Wedding Party
WEDDING DAY SERVICES
● Attend Final WalkThrough of Reception Location
● Welcome guests as they arrive, reserve special guest seating, prepare ceremony processional, etc.
● Supervise Vendor Setup of Décor & Rental Items at Ceremony & Reception Locations
● Setting up your ceremony, reception & cocktail decor
● Attend to the Requests of the Bride & Groom As They Arise
● Set Up Personal Items per instructions for Ceremony & Reception
● Final inspection on seating placements/count, table place cards, decor, etc.
● Distribute Boutonnieres & Bouquets to Wedding Party
● Setup of Personal Ceremony Items on Wedding Day (Programs, Unity Ceremony Items, etc.)
● Setup of Personal Reception Items on Wedding Day (Seating Cards, Favors, etc.)
● Cue Ushers & Wedding Party For the Grand Entrance
● Manage Timing and Execution of Reception Events (Entrance, First Dance, etc.)
● Assist with Packing Personal Items Following the Wedding
● Full Use of Wedding Day Emergency Kit
● Attend to guests needing special assistance
● Coordinate with musicians and DJ for sound selections (if needed).
● Coordinate with the wedding party and family members after the ceremony has concluded and ensure that they are directed to the photography meeting location.
● Make sure that your guests are directed to the cocktail hour.
● Pack up any of your ceremony items and place them with your wedding gifts.
● Organizing your grand exit from the reception site
● Collecting and packing up all of your personal items
● Collection and organizing the return of rental items (does not include transportation)
NOTE: Additional assistance may be required for larger weddings, specific properties, larger locations, transportation, etc. In this instance, an extra charge for staffing may apply.
